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DRAFT EASTERN VOLLEYBALL FEDERATION A Region of the English Volleyball Association Bedfordshire Cambridgeshire Essex Hertfordshire Norfolk Suffolk www.volleyball.co.uk/EVF/home%page.htm Minutes of Annual General Meeting held at 1.30pm SATURDAY 14th June 2008 Keene Hall Galleywood
Chairman – Ken Edwards reminded those present that he had stepped in last year to fill the chair vacancy; he advised he would not be standing again. He then provided a written copy of his report which he agreed to provide electronically. This set the National scene referring to changes at Sport England – 2012 being on the horizon. He also referred to the newly appointed VE Chief Executive Lisa Wainwright and how she seems to view Regions as having a pivotal role in the future – he said so far he liked what she had to say. He also referred to the Regional scene and gave an overview of what was happening at county and across the region. He acknowledged the contribution of a number of the volunteers and their work at Regional and National level in representing the EVF. The regional plan continues to be a key document in informing the Regions plans and activities. Ken referred to the future the region-lite approach, the balance required between the national emphasis on youth and the need for sustainable clubs in the community. He was encouraged that two of the officers were seeking national roles and acknowledged they had a lot to offer. Ken paid tribute to the volunteer contribution of his fellow officers. Ken invited questions. Jon sought clarification between the statement on regional-lite and the new CEOs view of Regions being pivotal? Ken explained that there had been years of VE ignoring Regions and that the regions were managed by volunteers and that if VE CEO sees them having an important role that this will need to be reconciled. Ken was thanked for the report and his work as Chair. Secretary and Regional Commissioner/Representative – Brendan Osborne Brendan explained the respective roles and how the commissioner role meant attending various meetings 6 full days pa with National Governing Bodies – he pointed out that Volleyball was one of the few represented by a volunteer the vast majority were represented by full time paid officers. He noted that VE did not have the capacity to attend these meetings and that in other regions they didn’t all attend or know of the value i.e. up-to-date info on national issues affecting sport etc. He also attends meetings with VE normally Loughborough or London these were normally half day commitments. They also were meetings with other Regions Chairs/Secretary’s. The secretary role mainly involved producing notes of meetings AGM and responding on behalf of the region to queries from VE or Sport England. Sometimes this required consultation with counties and others which he would conduct – he referred to the Club and Coach arrangements. The role also involved passing to county colleagues etc information reports etc received from a range of bodies. Brendan invited questions. Kwok asked if Brendan would be producing notes of the January meeting in Brentwood with the President of VE and EVF. Brendan said he would but found this to be unnecessarily onerous as Ken had produced a synopsis. Brendan was asked to outline the Club and Coach arrangements. He explained that he had circulated a synopsis of the original paper from VE. He consulted with Counties and others and recently had submitted a return to VE. The initiative was due to start in September. Brendan agreed to re-circulate the papers for the benefit of new County reps. Brendan was thanked for his report. Treasurer to include accounts – Paul Bohannan Paul tabled two reports the first relating to the previous year’s accounts (2006/7) the second giving an update of the finances so far this year. The first showed a £570 surplus at year end. The current year was also in surplus mainly due to the income associated with a coaching course that Kwok had run, however there had also been the major one off expenditure on volleyballs which would not occur for another couple of years. He invited questions. Ken asked if the accounts were to be externally verified – Paul confirmed this was in hand. A discussion ensued as to whether some of the surplus could be used to underpin the work of the EVF officers or counties. Agreed that this would be considered further by the new committee. Paul was thanked for his report and work. Youth Development Officer – Brendan Osborne – Brendan explained that the role isn’t prescribed in detail but reported that JUVO had been added to the VE Grass Competition series. He reminded the committee that Tony Pennock the organiser was looking for volunteers to help officiate at the tournament. Regional Talent Development Programme (RDPT) – he explained the approach this year had been to ask for plans particularly to ensure that the training did not remain in one place and just involve one school. He noted that there had been some very good submissions but not all had stuck to the plan to move the training around – this he felt would need to be a learning point for the next year. He thanked the coaches for their work including those who had to pull out due to insufficient players. He also acknowledged the successes of the players who were highly placed and those that were picked as "super sixes". He also mentioned his role in understanding and disseminating information on the school 5 hour initiative. Questions were invited – none forthcoming. Brendan was thanked Regional Competitions Manager – Keith Nicholls – Keith was not present but submitted a written report. This referred to the Regional tournament which he acknowledged was improving in numbers. UEA had won the men’s and women’s. The winners were to represent the East but due to exam commitments they were unable Bedford took their place. Keith considered that VE needed to review the criteria as to who is allowed to play as it was dominated by NL player/teams. In conclusion Keith referred to the development of additional courts at the Sports Park. Paul commented that the competition would be reviewed by VE. Thanks was recorded for Keith in his absence Coach & Referees Coordinator – Kwok NG - Kwok had submitted in advance two very comprehensive reports. He took the committee through his reports covering how many refs and coaches there are in the Region broken down by county. He also referred to the number of NVL games by County and the refs that were required to cover. He mentioned the reliance of Essex on London refs mainly due to their close proximity. Key messages included that there are not enough refs in the region for the demand and London are supporting he felt that it was possibly going to improve but there needed to be focus. Brendan asked for advice about raising concerns at the AGM as to giving direction to refs on dealing with players who dissent as football does before a major tournament i.e. emphasising penalising for particular infringements. He was advised he could raise from the floor but if he has a proposition that this needs to be submitted in writing before the deadline. Kwok was thanked for his reports Web site Coordinator – Ken Edwards – Ken gave a verbal report saying he kept the web site plain and simple and welcomed feedback. In answer to questions he said he was happy to post county league results who did not have their own web sites. Jon asked Ken to do this for Cambridge VA County next season. Ken was thanked for his work in this area. 7. County Reports and activities round up – each County was invited to present a report of its activities
Bedfordshire
Norfolk
8. Election of Officers
9. Tendring Regional Academy Report Brendan in the absence of a Tendring representative outlined the history of the development of the Academy. He explained that many had supported this development when he went out to consultation and that VE had given assurances that resources would be considered by Region in first instance. He said that the initiative was currently on hold. Ken agreed to write to VE for progress report and copy Tendring in. 10. Tendring request for funding for representing at World School Games Tendring had requested a donation form EVF towards their representation at the World School games. Considered that they should in future make a timelier request, and outline their costs and other contributions. Agreed to fund by £200 but dependent on receipt of a report. Would also want to know VE contribution. 11. Regional Development Plan Ken distributed an updated development plan and asked for it to be taken away and comments submitted by email. 12. Any Other Business
The high quality of nominations was noted. The following were nominees:
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