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Annual General Meeting Minutes of the 30th annual general meeting held at the Brentwood Centre, Brentwood on Sunday 22 June 2003 at 17.00pm.
With 6 affiliated clubs represented (of the 10 paid up member clubs), the quorum of 2/3 was ruled as met by the Association’s chairman.
The minutes previously circulated were approved President. Paul Bohannan characterized the year as ‘quiet’, although one incident had arisen to cause concern for the Executive. This had been resolved and had led to information being sent to all clubs on current EVA procedures in respect of Child Protection. He also referred to reports of difficulty in finding referees, but had not himself been contacted. If clubs do not make greater efforts, he suggested the time may be approaching to appoint referees to matches. In response to a question it was confirmed that the handbook was no longer printed and sent out, but that all comparable information was available on the web site. This had saved considerable funds, but it was noted that the handbook was being missed. Chairman. Brendan Osborne offered his thanks to those who had helped in running the Association this season including Ken Edwards, Ian Johnston, Steve Rosser and Elvie who was standing down as Spike Editor. He also thanked those who ran the member clubs as they are the unsung heroes who make the Assocaition. He referred to the strong Essex representation in the Eastern Region boys and girls development squads offering special thanks to Tendring, Redden Court, Boswells and St Edwards schools who had developed the players skills and interest in the game. Brendan also congratulated the Essex Cup winners and event organizers. Tendring’s success at national level was also applauded and it was stated that the boys would again represent England in the Schools World Championships in 2004 in Cyprus. Turning to administrative matters, Brendan noted the new approach adopted at last years AGM relied heavily on a few people and did have reduced admin. It had been a year of change with people getting used to using the web site as the focus of communication. One of the benefits had been the reduced costs of printing and postage. In response to a question, it was felt that there remains scope to remind clubs of the web site and the information available there, and to advise new clubs of how to use the site. (Action Ian Johnston and Ken Edwards.) Treasurer. In the absence on holiday of the Treasurer he had prepared a written report. Unfortunately this had not been brought to the meeting, but would be made available to member clubs (Action Tony Clark to let Ken Edwards have copy for web site). It was confirmed that the financial position was healthy with a positive balance of some £5,000. The new Executive were asked to consider how these funds could best be deployed for development of volleyball in Essex. (Action Brendan Osborne). Competitions Secretary. Ian Johnston in his first year referred to having settled in with his main concern being the Ladies Division where 26% of scoresheets had not appeared. He alkso stressed the importance of informing him when fixtures were changed. Although he had not levied fines this season, he intends to do so next. In response to a question it was confirmed that all relevant information is on the web site. Competition Structure 2003/4. Due to changes in teams and their desire or not to be promoted a long discussion took place on which teams should be in which Division. This resulted in Division 1 losing Redden Court, gaining Brentwood Buzzards and a second Tendring side with Essex Uni staying up. Division 2 would lose Harlow and Romford Wildcards, but gain MSD (Harlow) and Chadwell Heath. SEEVIC may also not reapply following the emigration of Lee Gradon. Spike Editor. Elvie confimed that he was stepping down after the next issue as he was experiencing difficulties in both copying and distribution. It was hoped that club secretaries were passing on copies to their members, but overall the web site is now the right place for Essex information. Due to lack of material from members, he was increasingly using web cuts, but noted that people could find this for themselves. Ken Edwards confirmed that he was happy to put Spike type material on the web. Elvie agreed to continue as a collection point for material. County Squads. Tony Clark referred to the last minute organization by the EVA of the Inter County tournament which only allowed us 3 weeks warning. As the date conflicted with our own County finals and a wedding, no teams had been sent. There is the opportunity to bid for this event and Tony and Greg Brown also agreed to look at county training. (Action Brendan re bid for tournament;Tony and Greg re county squad training) As noted above although completed, these were not available at the meeting, but would be made available shortly In view of the improved financial position, it was agreed to maintain all subscription fees and fines at existing levels. It was agreed to invite Stephen Peacock of HSBC to continue as Hon Auditor. The following were elected: SecretaryKen Edwards (proposed Ian Johnston, seconded Paul Bohannan agreed to take the role for one year only PresidentPaul Bohannan (proposed Brendan Osborne, seconded Ken Edwards Vice Presidents Gordon Day, Ken Pearce, Tony Pennock, George Peto)re-elected en bloc (proposed Brendan Osborne, seconded Ken Edwards). Mark Harris (proposed Brendan Osborne, seconded Ken Edwards) The following were co-opted to help in specific areas: Competitions SecretaryIan Johnston SpikePaul Elverstone as collection point Web managerKen Edwards Junior DevelopmentTony Clark offered to help County SquadsTony Clark and Greg Brown Promotion and PublicityGreg Brown and Liam Chinnery Brendan Osborne noted that the Eastern Region Veterans tournament would be held in Peterborough on 18th October 2003. Men 40+ and Women 35+ were eligible. (Action Brendan Osborne and Paul Bohannan to organize teams.)
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