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ESSEX VOLLEYBALL ASSOCIATION

An Area of the Eastern Volleyball Federation and English Volleyball Association

www.volleyball.co.uk

1. Apologies for absence

Ken Edwards, Amanda Pollard

All clubs were represented or had sent apologies (Exiles) with the exception of Tendring which were not present and did not submit apologies. The Chairman confirmed the meeting was quorate and that despite the fact that the rules stated non-attendance and apologies were finable he would not be recommending this course of action.


2. Minutes of the 35^th AGM held on 29^th June 2008
   - accuracy no discrepancies advised and raised
   - matters arising not covered on the agenda – none raised.
3. Officer reports
   - President, Chairman, Secretary, Competitions Officer, Web Manager invited to report.

President - Paul spoke of the Credit Crunch and the obscene amount of money that was being spent in football compared to that available to other sports. He also spoke of the challenges ahead - Olympics and participation. He acknowledged the good work of the retiring secretary – Ken Edwards.

Chairman – Thanked all the committee for their hard work without which there would be no volleyball development in the County. He particularly thanked Ken in his absence for the immense amount of work h had done for Essex over the years and acknowledged how Ken kept him as chair on course. He said the committee had met a number of times and acknowledged how Essex also plays a pivotal role in the Eastern Volleyball Federation. He asked that all support the up and coming JUVO tournament and explained that for this year Brentwood had taken over the Cambridge Volleyball Tournament slot. He asked all Essex clubs to consider entering.

Brendan explained that all RTDP coaches had come from Essex and the Club and Coach scholarships were mainly from Essex.

He outlined the proposal for Brentwood to be linked with Chelsea Premiership football Club as part of a VE initiative. He said that the resources associated would be put with PDM money from Brentwood and Chelmsford to appoint for 4 years a development coach – he said the committee had agreed that there would be a contribution over this period from Essex Volleyball. He stated that in the coming years he hoped the post would focus on other areas I Essex where there was potential and where there are black spots. He asked for support from the AGM for this use of funds - agreed

He asked all to think of coming forward for positions on the committee and explained in particular the need for a secretary – he explained it was important that this wasn’t someone from Brentwood. Noted that Ken had kindly agreed to do the Website.

Brendan explained how he was pleased that so many of the league games had been played. He said thank you to all for texting and sending in results to him – the notable exception had been Tendring who had not submitted any and had not registered their players – Brendan confirmed that he had reminded them of this responsibility. Despite this Brendan recommended that no fines were issued but said that this may have to be enforced if it happens again this year. He thanked Southend for their approach re the finals that even though they had earned the right to be in at least one final they had handled the disappointment well of not being able to play because of attendance at a tournament in Exeter. He also thanked Romford for agreeing to play the final instead.

Brendan asked for feedback on the league format and the women’s competition. Southend asked for consideration of a third league in which they would put a third team but if only two leagues they would only enter two teams. All present were complimentary re the women’s competition but asked if they could be more frequent.

Brendan wished all well for the finals which were scheduled after the meeting.

Secretary – a written report had been submitted by Ken and is attached to the these minutes.

There were no further questions from those present regarding the reports.

4. Annual accounts and Treasurer’s report
   Treasurer – Steve distributed his report and took those present through the report.

He explained these and last years had been sent to Steve Peacock for verification. He was not recommending a change in fees and noted the Chairs request not to levy any fines. Steve fielded various questions and was thanked for his report.


5. 2009-2010 season plans

Agreed that the fixtures meeting would be held 13^th July and if possible at the Police HQ. Brendan to write out and ask views re leagues and inform venue for fixtures meeting. He also informed the meeting that the executive had decided that there would be no additional charges for player registrations beyond 12 players.


6. Election of Officers

- Chairman not due for re-election this year
- Secretary (this si a two year role) Explained that Ken had kindly agreed to meet and handover with the new person – Ashley Parson (Romford ) elected.
- Treasurer – two year role and Steve had agreed to stand again – elected.
- President – annual election – Paul agreed to stand again and elected.
- Vice-Presidents (This is an annual election. The job description is on the website. Last year we elected one person from every club. All existing vice presidents elected plus Ken Edwards.


(Note Competitions Officer, Web Manager and people looking after referees or coaches are not AGM appointments, but made by Exec)


7. Any Other Business