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ESSEX VOLLEYBALL ASSOCIATION
An Area of the Eastern Volleyball Federation and English
Volleyball Association
www.volleyball.co.uk
Minutes of Executive Committee Meeting, 22nd September
2008, Billericay
Present - Paul Bohannan (President) Ken Edwards (Secretary), Brendan Osborne
(Chairman), Steve Rosser (Treasurer),
1. Apologies – Tony Pennock (VP). Note VP’s attendance is
optional.
2. Minutes of Executive Meeting 14th April 2008 were agreed as a true
record
3. Matters arising from the Executive Meeting 14th April 2008.
Note - not recorded here are actions completed/past or which would arise on agenda.
- Trophies. Brendan will arrange for the Essex-Suffolk Cup trophy to be presented
to Wildthings
and for the next meeting compile a list all trophies and who actually holds them. Action BO.
- Sitting Volleyball. Brendan confirmed Brentwood’s interest in running weekly
sessions from Jan
09. Sam Bull of sportessex may be able to assist with funding via Essex Paralympic
Academy.
Ken had that afternoon met Southend Council/Leisure Providers who were interested. Ken to
update county plan and pursue opportunities keeping Brendan advised. Action
KE.
- FE Colleges competition. Rob Reynolds/Brendan are looking at this for early 2009.
Action BO.
Ken reported on the Gateway initiative (Dave Hoile/London) and their intention to use
Havering
College facility as a focal point. They are seeking coaches. Tony Pennock has also met
Dave.
- Referees. At the Volleyball England AGM, Brendan had received assurances that the
issue of
respect for referees would be addressed. Paul suggested checking with Bernard Kilkenny
that this
would come up at Referees Conference (4th Oct) and in any NVL aide memoire to
refs/coaches.
Action BO.
4. Draft Minutes of AGM 29th June 2008
It was agreed to present to the 2009 AGM for approval. The following items for action
were noted:
- Accounts. Steve confirmed that 06/07 & 07/08 accounts will be independently
checked end 2008.
Action SR.
- Referees Course. Ken is still awaiting decision from Volleyball England on
grant support of £200.
Agreed to raise with Chris Stott and with Lisa about lack of response from Craig. Action KE.
Tendring considered as venue however London based demand led to proposal to look at
Havering
College. Ken agreed to explore dates/tutor/course registration with actual course
organisation to
be by Bren assisted by Paul. Action KE/BO/PB.
- Beginners league. Agreed that this should be tried for those for whom Div 2/Conf
C was too
advanced. Noted that some school groups (Mid Essex, Tendring, Brentwood) are/ might also
be
running competitions and the Essex CC Competition managers might support such events.
Bren agreed to consider in early 2009 how to take forward. Action BO.
- Player registration cut off dates. Brendan agreed to publish examples of where
late registration
would and would not be ratified to supplement understanding of the League rule. Action BO.
- Essex Youth Games. Tony Pennock had not come back on proposal and this was now
shelved.
- Brendan had contacted Sport Essentials with no response. No further action
required.
5. Competitions
2007-8 season. Brendan will arrange with Andre Kaprol to hand over
last season’s scoresheets and advise Ken of outstanding 2007/8 season results. Action BO.
Essex Suffolk Cup. Only Stowmarket are likely to join from Suffolk. Brendan will
act as competition lead. We are now awaiting the Suffolk AGM. Action
BO.
Essex competitions 2008-9.
- Bren reported that results to date were coming in by text/Email.
- The two internal Brentwood club matches will take place on 1st October. KE to note.
- Details of some Brentwood team contacts are changing and would be advised. Action BO.
- Ladies. The AGM had agreed a proposal for 2 half day events. Brendan had
circulated a pre NVL
date as requested by Tendring but take up had been low and the event did not proceed.
Ken/Paul
agreed to offer the Chelmsford venue free 7.00-10.30pm on Thursday 22nd January
2009 with the
other to be Cup Finals day. Some clubs may combine to enter e.g. Chelmsford/Exiles.
Concern
that team secretaries not always best contact for this. Left with Brendan to arrange. Action BO.
6. Cyclical Agenda
Actions required over recent months were reviewed.
Brendan agreed to set cup final/AGM date with Brentwood Centre. Action
BO.
Ken would update the actions outstanding from this meeting and re-circulate. Action KE.
7. Development Plan
Ken suggested that at this stage with the NGB Whole Sport Plan being written we should
hold off a major review and look mainly to 2008/9 actions, many of which are already in
hand. Ken shared a revised draft which included reference to Tendring Academy and
Beach. It was agreed to add support for Club and Coach. The overall Key Performance
Indicators were confirmed. Paul and Bren agreed to draft actions for their lead areas to
add to that for Development (Ken) by mid October. Ken will then issue a revised version. Action KE/PB/BO.
During these discussions two particular points arose:
Tendring Academy. Brendan had not yet been able to arrange a mutually acceptable
time to meet Mark Harris for discussion. It was believed that the Academy was live
although it was not known the level of take up locally or more broadly. Ken suggested we
look at the possibility of the next Exec meeting being at Tendring where Mark could more
easily present an update. Action BO.
Community Sports Coach for Chelmsford/Brentwood The case for this needs to be worked
up recognising the challenges of financing which the county was not in provide. The
difficulty of meeting education’s requests for coaches for short periods and at the
same times was also noted and that existing volunteer coach capacity was already
stretched. Agreed that we need to start making that case and raising the profile. Action BO.
Inland Beach Facility at Brentwood. Brendan reported on discussions to set up a
multi court sand facility at Brentwood which he had also advised to Volleyball England.
Agreed that this carried Essex VA support and this be recorded in the plan. Also EVF
support will be sought. Action KE.
8. Any Other Business
Essex Sports Awards. Closing date 9th October. Awards Thursday 6th
November.
It was agreed that the following nominations would be supported.
- Sports Personality/Young Sports personality – Matthew French (Brentwood/BO to nominate)
- Services to sport – Tony Pennock (KE to nominate)
- Young Community Volunteer – Tim Reynolds (Brentwood/BO to
nominate)
- Community Club of the year – Brentwood (KE to nominate)
- Coach of the year – Brendan Osborne (KE to nominate)
- Innovative scheme of the year – The potential for the Essex ‘virtual’
sitting club and Tendring Academy to be nominated was discussed. Agreed those present did
not know sufficient judge the Tendring case. Paul as asked to send a nomination form to
Mark Harris as lead for the Academy and return in time for us to assess if we could add
support. Action PB. If not the Sitting Volleyball scheme
could be submitted (Action KE to draft).
Sportessex. Brendan reported on a letter 29th August from Angela
Littlewood, Director inviting engagement with the NGB nationally and regionally to help
deliver the emerging Whole Sport Plan. A number of potential areas for co-operation were
outlined and he was impressed with the level of information on volleyball in Essex
expressed in the letter (e.g. 3,00 players in county and 13% currently do not play but
want to). Brendan had spoken to Angela and Lisa Wainwright (Volleyball England CEO) had
acknowledged. Ken suggested that this will result in an invitation to attend the Essex
Council for Sport on 15th October and we should do so and keep in touch even
though the content of volleyball’s WSP was not yet widely known. Action BO.
Points for noting:
- Tony Clark had taken on the coaching at Chelmsford College at short notice
- Ken had run a sitting volleyball competition as part of the first Essex Corporate Games
- Clubs had been invited to bid for funds to provide sessions at schools under
‘Sportunlimited’
(formerly Extending Activities)
- Clubs had been advised of the funding for ‘Get back into’ initiative.
Brentwood are taking this up
for women.
- Rob Reynolds has accepted the Wickford school club awareness invitation.
- Ken reported the interest of Garon’s Park in running volleyball sessions and
sitting at Shoebury.
- Brendan had circulated information from a recent East NGB Forum. He would circulate
notes if
minutes were not out shortly.
- Brentwood had advertised club roles with the local volunteer agency.
9. Future Meetings
Monday 22nd December Fixtures Meeting (Essex Police HQ)
Wednesday 14th January Executive Meeting (Tendring venue for consideration)
Tuesday 14th April Executive Meeting (venue to be agreed)
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