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This page carries the information on the most recent AGM.  For previous years go to the home page and then Archives

ESSEX VOLLEYBALL ASSOCIATION

An Area of the Eastern Volleyball Federation and English Volleyball Association
~www.volleyball.co.uk

DRAFT

Minutes of the 35th Annual General Meeting held at Brentwood International Centre on Sunday 29th June 2008

 

 

Present Paul Bohannan – President, Essex VA and Chelmsford VC rep
Brendan Osborne – Chairman, Essex VA
Ken Edwards – Secretary, Essex VA and Chelmsford VC rep
Tony Pennock – Vice President, Essex VA
Steve Corr - Chairman and representative Romford VC
Steve Greener – Representative Exiles VC
Amanda Pollard – Vice President and representative Exiles VC
Lisa Briton – Secretary and representative Romford VC
Rob Reynolds – Representative Southend VC
Kath Harris – Representative Tendring VC
Lorraine Bartlett – representative Brentwood VC

It was confirmed that all 6 Essex clubs were represented and the meeting was quorate.

1 Apologies for absence
Received from Steve Rosser, Tony Clark and Mark Harris.
2 Minutes of the 34th AGM held on 10th June 2007 were approved as correct.
Matters arising not on agenda:
- Ken E had contacted Havering with no response
- Help had been provided to John Ruggles for the JUVO Bar-B-Q
- Paul B remained willing to present a scoring session at finals day
- It was confirmed the independent checking of the 2006-7 accounts is outstanding
- A meeting with Suffolk had led to a joint competition
- It was confirmed that Amanda Pollard had accepted nomination as a VP. Mark Harris
had resigned. Mark had been thanked for his years as a VP.
3 Constitution

Ken E outlined the reasons behind the proposed changes which had been circulated. These were requested at last year’s AGM. The proposals were approved unanimously.

4 Officers reports

President – Paul Bohannan

Paul spoke to a written report which forms an Appendix. Rob Reynolds asked about coaching and refereeing especially with the increased interest around the Olympics. Brendan responded that refereeing had been the subject of much debate at county and regional level. It was agreed that the new Executive be asked to run a Referees course and find ways to support those attending moving on to referee and not just gain the certificate. Action new Exec. We were better placed on coaching with a number of L1 courses this year plus many Essex Coaches had attended the Coaching Conference and L2 /L3 courses.

Chairman – Brendan Osborne

Brendan spoke to a report which forms an Appendix.

In discussion it was agreed that there was appetite for say two half days of women’s competition possibly allowing players to mix teams. Early decisions on dates avoiding NVL women would be required but during the main season or very close to it. There was also discussion around a beginner’s league which the new Exec was asked to explore. Action new Exec.

Brendan invited the floor to mention any additional successes that should be acknowledged
- Boswells School – national finalists
- Tendring School – national finalist and international representation
- Hayley Bland (Romford and Brentwood VC’s) selected for the GB junior women
- Havering College women 5th in College Championships
- SEEC men 7th in College Championships
- Essex Police were Police Federation Plate winners with two men selected for the national team.
- Amanda Pollard was selected for the GB Police team which won the Inter-services championships.
- Paul Bohannan chosen as first East Volleyball Federation Volunteer of the year.

All were congratulated.

Treasurer – Steve Rosser

Steve Rosser was absent for family reasons but tabled a written report which forms an Appendix. The proposal that league entries identify the person responsible for fees was agreed. SR to note. Following discussion it was agreed not to implement the proposal regarding player registrations for the coming season when it was hoped to improve speed of registrations.

It was agreed that confirmation that the 2006-7 and 2007-8 accounts had been independently checked be sought at an early date. Steve R to note.

Secretary – Ken Edwards

Ken spoke to a written report which forms an Appendix also covering Web Site Manager.

Competitions Commissioner & Officer

In the absence of Andre Kaprol (Competitions Officer) Brendan commented as Competitions Commissioner. There are c 10 results not yet recorded on the website these will be chased up. Action BrendanO. Next season Brendan offered to combine the roles which were agreed with. Kath was asked to take back our thanks to Tending for providing the support of their Community Sports Coach in the officer role in recent seasons.

Responding to questions Brendan confirmed that he had not sought to fine teams last season but did look for them to respect the spirit of rearranging matches, commending the approach Exiles had adopted where they could be unable to field a team due to variations in work commitments.

 

5 Annual Accounts for the year to 31 March 2008

These were not tabled at the meeting but this is covered in the Treasurer’s report above.
6 2008- 09 season

Competitions structure

It was agreed to continue with the split season. Brentwood and Chelmsford had indicated a wish to continue in the Essex-Suffolk competition and would discuss with that county how this would function. It was understood that only Stowmarket might be interested form their side. Action Brendan O.

Competition Rules

The proposed changes to bring in a second half fixtures meeting had been circulated. Ken also noted there had been some minor points of tidying up. There was discussion around the need for a cut off date for player registrations. Agreed that the existing rule stand but that guidance be published on the circumstances when this might be approved or declined. . Action Brendan O. The revised rules were approved.

Essex Youth Games.
Ken outlined the situation that this was to be dropped as there was no one willing to take a lead role. Tony Pennock asked to see the papers before this was finally abandoned. Action Ken E.

7 Essex Development Plan

Ken tabled the annual review which forms an Appendix. The document would be reviewed during the year including the addition of Tendring Academy. Action new Exec.

8 Election of Officers

The following was elected for 2 years

Chairman – Brendan Osborne (proposed Ken E, seconded Rob R)

The following were elected for one year

President – Paul Bohannan (proposed Brendan O, seconded Tony P)
Vice Presidents – Tony Pennock, Pete Guernari, Ken Edwards, Amanda Pollard, Steve Corr, Rob Reynolds, Kath Harris (or nominee) were proposed by Steve Greener and seconded by Brendan O and elected en bloc.

9 Any Other Business

i) Rob Reynolds asked that an Essex Colleges league be considered to be run under the Essex VA umbrella. The best contact was said to be Barny Bury. Potential teams included Havering, Writtle, SEEC, SEEVIC and Chelmsford. Action new Exec.


ii) KE tabled a request from Sport Essentials, an equipment supplier based in Upminster to add their website link. Following discussion it was agreed to pass the matter to Brendan to explore sponsorship opportunities. Action Brendan O.