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32nd Annual General Meeting Minutes of the 32nd Annual General Meeting held at Brentwood Centre, Brentwood on Sunday 12th June 2005 at 12.30pm.
Before the meeting commenced a one minute silence was observed remembering Josh a junior player from Tendring who had died recently from leukemia. Based on information available the Chairman ruled that a quorum was present.
President. Paul Bohannan noted May had seen two notable 50 year milestones in the founding of the Amateur Volleyball Association of Great Britain and a more personal one. He noted that volleyball had come a long was since then and that the recent workshop on the future of the game in Essex was an opportunity to take the sport on to the next level. He referred to the changing way sport is perceived by government and the many changes such as Community Sports Coaches and County Sports Partnership. He referred to the carrot of finance being dangled and the opportunities to work in partnership to obtain such support. He concluded by expressing the belief that we must find a balance between the fun and enjoyment volleyball gives us now and what we can build so people have something to look back on after the next 50 years Chairman. Brendan Osborne expressed his thanks to the work of PB working in the background; to IJ who undertook the thankless task as Competitions Officer; SR who kept us viable financially and KE who was standing down this year as Secretary. He also paid tribute to the club secretaries and volunteers who kept clubs running often without acknowledgement or thanks. He mentioned that new technology had reduced the need to meet and made tasks less onerous but that a balance is necessary and some face to face meetings are needed to deal with issues. BO offered congratulations to the success of Essex teams mentioning Tendring, St Edwards and Boswells and the strong presence in coaching and players in Regional squads from the junior ranks; Brentwood taking the Regional men’s title and the competitive Area teams in the senior ranks. He referred to the importance of the camaraderie and social element as well as success. The need is to link these strong schools with strong clubs. In his view we need to find ways to fund a development officer to develop these links. He mentioned the forthcoming VETVO and JUVO tournaments 25/26th June respectively tabled plans to hold a ‘Town of Origin’ event suggesting it could form part of the 24 hour Volleython event commencing at 10.00am on Saturday 2nd July. He concluded by wishing all teams well for the coming season. MH commented that in the Tendring area after 10 years there was now a pool of former pupils who wanted to play as well as in school activity. This opened up the opportunity to build the links suggested including career opportunities for paid coaches. Such an ‘Academy’ could offer daily training and with the current head teacher keen on the school becoming a significant force in the game at home and abroad there was a real opportunity. However this needs careful development and he was looking for Essex VA to help realize the project which could become a model. Secretary. Ken Edwards reported the committee had met three times and minutes were on the web. A development plan workshop had been held In April and he tables an outline of draft plan circulated to the committee. Taking this forward is a major task for 2005-6. The role of Vice-Presidents has been clarified and on the web as are job descriptions fro County/Area squad coaches and managers. He had responded to Essex CC on the idea for a beach event, chased up outstanding fees from Essex Uni and corresponded with Deanes Sports college on a Volleyball Community Coach. In his role as Coaching Co-ordinator he mentioned level 1 courses held at Tendring and Havering with plans for a level 2 course in the county later this year. Treasurer. Steve Rosser tabled the accounts which were out for audit. These showed a sound financial position. SR sought early affiliation through the county association noting the agreement that in order to meet the national affiliation date of 1st April the county would pay and effectively recover from the clubs later before the season commenced. This effectively gave the clubs a ‘free’ year but ensured they were affiliated with the benefits in areas such as insurance. Competitions Officer. Ian Johnston announced the final league positions and stats Open Div 1 to be completed Open Div 2 to be completed Ladies to be completed He proposed a new award to the best secretary for each division based on games played on agreed dates, defaults and timeliness of information such as scoresheets to him. This was agreed with a prize of two match balls. The Fixtures Meeting was agreed for Wednesday 29th June and the likely venue is Essex Police HQ which is central. County/Area Squads. BO reported that there was again no County competition but he had coached squads in both men’s and women’s area cups hosted by Merseyside where there was a good standard. He thanked Rees Warren for his help at the event and encouraging players. Web Manager. KE advised that information and results are posted on receipt. The site will shortly be undergoing its annual summer spring clean. It was agreed that a more dynamic front page should be created but other pages should continue to be functional and quick to download. These were formally approved and Steve Peacock reappointed auditor. IJ had circulated details of six different formats and they had been posted on the web site. The following clubs had expressed interest in joining the leagues Woodford (open), Havering (open and women’s), Chelmsford (open), Customs & Excise (open) Essex Uni (open and women’s), Dartford (women’s). It was agreed to accept Dartford on the basis they had suggested of be prepared to play all matches ‘away’. Romford and Harlow are not expected to play next season. After discussion it was agreed to retain the existing format of two open and one ladies league with matches being scheduled to ensure at least 12 during a season. Although no rule changes had been tabled, there was a consensus that there should be a tightening up on fixture arrangements (in particular - Rule 8). This existing rule allows three weeks after the Fixtures Meeting for any rearrangements, subject to written advice by both teams to the Competitions Officer, after which only exceptional circumstances applied. It was clear from the meeting that these exceptions could not include inability to field a competitive team. There was a consensus that this would allow a known fixture list to be finalized before the season commences. The Fixtures Meeting was agreed for Wednesday 29th June 2005. IJ will advise all interested clubs of date and venue, which is provisionally Essex Police HQ. The existing fees (noted below for completeness) were confirmed. Competition Senior team Junior Team League entry (any)£100£ 25 Rucanor Cup/Tachikara Plate£ 30£ 10 Janet Bedford Cup£ 20£ 5 Phillips-Manning Cup£ 20£ 10 All teams are required to pay a returnable goodwill deposit of £ XX. All fines are deducted from this and teams required to top up the deposit within YY League entry includes affiliation with English Volleyball Association, whose affiliation year runs from 1st April annually No changes were proposed to competition fines. These are available form the web site under Rules – Rule 2 Fines. Treasurer - Steve Rosser (proposed A Pollard, seconded M Harris) re-elected Secretary – no nomination. B Osborne will cover position. President – Paul Bohannan (proposed K Edwards, seconded A Pollard) re-elected Vice-Presidents – Mark Harris, Ken Edwards and Tony Pennock (proposed B Osborne, seconded S Rosser). As TP not present he is to be invited to accept. KE noted that he had already covered this item in his report. |