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   ESSEX VOLLEYBALL ASSOCIATION

ESSEX VOLLEYBALL ASSOCIATION

An Area of the Eastern Volleyball Federation and English Volleyball Association

www.volleyball.co.uk

Minutes of Executive Committee Meeting, 14^th April 2008, Billericay

Present - Paul Bohannan (President) Ken Edwards (Secretary), Brendan Osborne (Chairman), Steve Rosser (Treasurer),

1. Apologies – Andre Kaprol (Comps Officer), Amanda Pollard (Vice President). Note VP’s attendance optional.

2. Minutes of Exec meeting 31^st October 2007 were agreed as a true record

3. Matters arising from the Exec meeting 31^st October.
- Inter-county competition to be raised at EVF Annual Meeting. Action KE.
- SR confirmed that past accounts will be examined before presentation to 2008 AGM.
- TP attended the 2012 conference, no report. KE had attended a subsequent event.
- Referees. Carried forward. Action KE.
- Proposals for Essex Youth Games competition had been re-circulated with no response.
To be raised at AGM. Action KE.

4. Competitions
Conferences. Position reviewed. BO will chase outstanding matches and given authority to extend season if required. Action BO.
Cups. Position reviewed. BO will chase up outstanding matches. Action BO.
Agreed that BO/SR arrange semi finals on 11^th and 18^th June and finals day on 29^th June to include a women’s competition (Janet Bedford Cup), AGM and 3 other cup finals. Officials required.
Action BO/SR, KE re website.
BO would check re Essex trophies. Action BO. The Essex-Suffolk trophy was held by BO. Suggested this could be presented at EVF AGM. KE to speak to Pat Lambert. Action KE.
2008/9. Existing format to continue. Agreed that to help plan the second half of the season to recommend to AGM a second fixtures meeting in mid Jan. Date can be set in advance and include other event e.g. scoring course, incentive, social. KE to look at rules changes. Action KE.

5. Development Plan
Awaiting input from BO, PB as action area leads. Action BO/PB.
BO to provide latest Volleyball England affiliation details. Action BO.
KE to prepare 2007/8 review. Action KE.
To be an agenda item at AGM as several changes needed e.g. proposed Tendring Academy.

6. Sitting Volleyball
Over year original plans overtaken by events
- Tendring withdrew
- funding not forthcoming: - program ran on a self funded basis
- regular sessions for schools events fro competition managers.
- launch of sportessex Disability Academy.
Brentwood group led by Tony Wood looking to move to monthly sessions over summer. All able bodied players but well supported. Looking at more regular competition e.g. London Lynx. Check that they are registered with sportesex. Action BO.
Chelmsford group led by Ken Edwards poorly supported but 2 or 3 learning disabled
Agreed to continue in 2008/9 season.. Possible third centre discussed e.g. Tendring, Southend/ SEEVIC, Harlow. KE to speak to Rob Reynolds/Alan Pease and draw up plans. Action KE.

7. Annual General Meeting

Agreed 1.30pm 29^th June 2008 at Brentwood Centre.
Agenda to include rule changes, constitution change and possible Tendring Academy presentation.
No matters from last year need attention.
Potential officers checked and existing willing to continue.
Agreed to combine Competitions Commissioner/competition officer (Exec appointment) roles. Agreed to invite clubs to nominate a club member for Vice Presidency. Action SR to book, KE re other actions.

8. Regional Report

Tendring Academy. BO outlined the history of the project which the region had been asked to support only after significant discussions between Volleyball England and Tendring College. There had been a recent letter from VE’s new Chief Executive which stopped short of endorsement of the project although EVF had offered that support. Agreed to offer opportunity to Mark Harris to present scheme at Essex and East Region AGM’s. Action BO.

KE reported that the regional AGM will be held in Galleywood at 11.00am. on 10^th May.  (Note this date may now be changed)

9. Any Other Business

- Barny Bury (Havering)/Rob Reynolds (SEEVIC) idea of possible colleges tournament to be run
by Essex VA well received. Asked to formulate a more detailed proposal. Action BO.
- BO noted that Volleyball England’s volunteer awards were open for nomination.
- SR thanked for the successful Level 1 course at Writtle that saw 40 new coaches.
- KE thanked for the Min-Volley/Sitting Volleyball workshop in January involving 32 candidates.
- all these courses had been cash positive for the Association.
- SR looking at possible 32hr combined coaching/referee course package.
- BO voiced concerns around more open communication between the various arms of volleyball.
He cited past experience outside of the game of the need for incidents to be shared and noted in
such a way that for example patterns of behaviour relating to child protection could be picked up.
All shared the concern. It was agreed that BO speak to Janet Inman over these concerns. Action
BO. (KE - Note any Child Protection concerns should be reported to sportessex)
- Boswells invited to run a Junior Refs course following pilot at Tendring. Action BO to ask SH.
- In addition to work around Tendring, BO and team working in Billericay SSP area and KE asked
to work in Chelmsford SSP.
- Individual success of players such as Matt Mills, Nathan French, and Tash Brewer in breaking into
international squads and continued success of Tendring and Boswells in junior national
competitions noted and commended.
- Next meeting date to be set following AGM.