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ESSEX VOLLEYBALL ASSOCIATION
An Area of the Eastern Volleyball Federation and English
Volleyball Association
www.volleyball.co.uk
DRAFT - Minutes of Executive Committee Meeting, 27th April
2009, Billericay
Present - Paul Bohannan (President) Ken Edwards (Secretary), Brendan Osborne
(Chairman), Steve Rosser (Treasurer),
1. Apologies – nil
2. Minutes of Executive Meeting 22nd September 2008 were agreed as a
true record
3. Matters arising from the last Executive Meeting not covered in agenda - nil.
4. Outstanding actions 5th October 2008/Cyclical agenda.
- Accounts. Steve reported the independent check of 2006/7 and 2008/9 is to be
undertaken in May.
- Colleges tournament. Rob/Bren had found no time to pursue. To be carried forward
to 2009/10.
- Beginners League. Run Jan-April as Conference D. To run next season on same
timescale.
- Women’s competition. First event 22nd Jan (Chelmsford. Second
event to be run. Action Bren.
- Player registrations. 2008 AGM had asked Exec to look at a proposal that teams
pay after 12
names in team. Agreed not to recommend as administratively complex and would add little
value.
Noted income from this was not critical. Action Bren for AGM.
- 2007/8 fixtures. Had been chased up.
- Essex-Suffolk competition. Only Wildthings were interested and Suffolk also
restructuring so not
pursued. Agreed to review with Suffolk for 2009-10. Action Bren.
- Sitting Volleyball Plans. Brentwood looking to repeat weekly sessions next
season. Southend had
hosted GB training but little public interest. Possibility of Essex team during Chinese
visit to
Kent/London in early July to be pursued with Tony Wood leading team. Action
Ken.
- Trophies list. Bren had located all trophies and would compile a list. Action Bren.
- Grade 4 Referees course a success with 21 candidates passing and break even/small
surplus.
- 2007-8 scoresheets. Bren will chase Andre. Action Bren.
- Brentwood team contacts. Had been updated.
- Cup Final/AGM date. Agreed for Sunday 14th June at Brentwood Centre.
AGM at 11.00am,
matches at 1.00 & 3.00pm. Ken to send formal notice, Bren re details. Action Bren/Ken. Ken to
send Bren check list. Action Ken. Ken tabled his AGM
apologies and would not stand as
Secretary but willconsider continuation as Web Manager. Paul and Steve are prepared to
stand.
- Development plan. Review awaiting publication of national final Whole Sport Plan
details.
- Tendring Academy. Last Exec meeting at Tendring was called off.
- Community Sports Coach Brentwood/Chelmsford. Reported that a meeting was arranged
for 6th
May to include both PDM’s, Stuart Johnson (VE) plus club representatives.
- Essex Sports Awards. All nominations made as agreed. Brentwood VC had been a
finalist.
- sportessex/WSP joint working. Awaiting publication of final national Whole
Sport Plan.
Action Ken to update actions list .
The cyclical agenda actions were also reviewed.
5. Competitions
KE tabled the latest position on all competitions and these were reviewed. BO advised
on position re outstanding matches and there was a good prospect of nearly all being
played. Please also see relevant items from 4. above.
- Bren confirmed that the result of the match between Wildthings and Tendring in February
2009
would double as the Division 1 decider from the early season. Action
Ken re website.
- Bren advised he had told Tendring they were not eligible for the Plate competition as
agreed by
them at the fixtures meeting.
- No appeal had been received from Tendring re Handicap Cup decision.
- BO reported that all player registrations except Tendring had been received.
- Cup semi final home sides decided. Action Bren to advise teams.
- Agreed to retitle the pre-Xmas leagues ‘Qualifying’ noting they carried no
trophies. Action Bren.
There was discussion about the Regional league in particular the distant venue/early
starts and conflict with NVL dates especially where match dates had been re-negotiated
between teams. Agreed this be raised for discussion at the Essex AGM with a view to
raising at Regional AGM shortly thereafter. Action Ken.
6. Finance
SR reported that funds held were c£9K with annual turnover of around £1.5K matched by
annual income. It was agreed that a reserve of c £3K (two years turnover) should be
retained. Further suggested that £1.5K for each three years could be earmarked to support
a potential new Community Sports Coach/Development Officer. Supported with several of
those present noting a potential conflict of interests. Deployment of any balance to be
considered by new Executive against the national Whole Sport Plan and local plans. Action Steve.
Agreed to explore team’s appetite for balls rather than cash for winning
competitions. Action Bren
7. Any Other Business
- East Links training funding project. BO confirmed that volleyball was now
eligible at regional
and county level. Action Ken to circulate
- JUVO. Understood to be on 21st June. Tony looking for somewhere
to store equipment and a
metal shed (£250) at Brentwood Centre is being considered. As this is a Lets Play
Volleyball
festival, suggested Volleyball England be approached for cost. Action
Bren to talk to Tony P.
- Beach courts. KE tabled an Email from Mark Harris (Tendring) requesting beach
courts be
included in county Development Plan. Agreed. Action New Executive.
- Freedom School. BO tabled information. Noted.
- Essex Sports Facilities Strategy. KE tabled for information. Noted.
- Thames Gateway action plan. KE tabled for information. Noted.
- Approaches for coaching. KE listed approaches from St Peters College Burnham
(unable to
meet), Harlow (Ken for some sessions), William de Ferrers (info only) and Brentwood Young
Carers (Bren delivering). Noted.
Future meeting schedule to be agreed by new Executive. Action Bren.
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